What are Managed Print Services (MPS)?
Managed Print Services (MPS) allow an organization to gain visibility and control of all its printing and optimize it, which helps save money, enables the organization to print more efficiently. Managed printing also helps the organization to improve environmental sustainability and document security.
Managed Print Services relates to the total cost of managing and optimizing an organization’s printers, their output, and the people and processes that support their devices (such as printers, scanners, plotters, MFPs, fax machines, etc.). Permissions and access levels can be defined separately for each group of users: employees, students, faculty, clients and other authorized personnel.
WeP print management software provides all the following key Managed Print Services (MPS) features:
Print job handling – For jobs sent by any and all employees of the organization, using any print option: “Push Printing”, print all documents at once, print last document, printing (or deleting) each job separately, or all jobs, by the user.
Secure printing – Users need to identify themselves in order to release their job(s) for printing.
Secure scanning – Scanning of users’ documents directly to their Emails.
Control of all types/models of printers: from SFP (Single function printer, e.g., print only) through copiers, scanners, fax devices and MFP (multi-function printers), e.g., Print-Copy-Scan devices. The embedded software solution can support various types and models of printers.
IT help desk support, technical service, maintenance and handling of all print requests.
Modules to help managers reduce expenses by monitoring the busiest printers, employees printing the most pages, etc. As a result, organizations can manage and optimize their total print output.
Decreasing the organization’s environmental footprint by reducing the amount of paper and toner required, consuming less energy, generating fewer greenhouse gases and keeping waste out of landfills.
Print management software to manage the volume and nature of printouts, and to authenticate users.
Device management software to monitor and manage the print devices in an environment.
Discovery and design software to analyze and plan for the change required in implementing an MPS.
Scan routing software to route scanned documents to various destinations, including fax servers, network folders, email or workflows.
The Managed Print Services Association (MPSA) recently updated their definition of managed print services (MPS) to the active management and optimization of business processes related to documents and information, including input and output devices. More specifically, managed print services as services offered by an external provider to assess, optimize and continually manage an organization’s document output environment in order to lower costs, improve productivity, increase efficiency and reduce risk. A complete MPS program may include services such as assessments,
hardware and part replacements, service for devices and supplies fulfillment.
WeP MPS generally covers three broad service areas:
Assessment: A review of an organization’s current print environment is done in order to provide recommendations for optimal device management.
Optimization: The process of consolidating and rationalizing devices and related business processes in order to develop a complete MPS strategy.
Management: Regular business reviews, service level agreement (SLA) monitoring and remote management are used to make ongoing process and workflow improvements.